January 7: Nomination forms and attachments must be sent by mail or email by 11:59pm.
January 12: LAE Elections Committee certifies the candidate and mails notification letters.
January 16: Obtain Database of voting members.
January 22: Deadline to challenge the certification of candidates. Challenges shall be made in writing and submitted by certified or registered mail.
February 8: Deadline for printing biographical information of candidates.
March 10: All ballots distributed.
March 31: Deadline for receipt of all ballots to neutral.
April 12: Report from the neutral to the Elections Committee. Notification of election results to the candidates.
April 23: Last day for candidates to withdraw from run-off election by notifying the Executive Director and sent by certified mail.
April 23: Deadline to challenge primary results. Challenges to the elections shall be made in writing to the
Executive Director and sent by certified mail.
May 1: Election neutral mails ballots for run-off election and special election.
May 31: Deadline for receipt of all ballots to neutral.
June 8: Neutral reports results of run-off election to the Elections Committee. Notification of election results sent to candidates.
June 17: Deadline to challenge run-off election. Challenges to the election shall be made in writing and sent by certified mail.
LAE Elections Committee
C/O Executive Director
8322 One Calais
Baton Rouge, LA 70809
1. An article in the December LAE Voice will outline the nomination process and will include the election procedures and election calendar.
2. Nomination forms will be available on the LAE website, at the LAE Headquarters (candidates may call 800- 256-4523), and emailed and mailed to local presidents and Board of Directors in December.
3. Upon receipt of a candidate’s nomination form, LAE will verify receipt by mail or email.
4. Notification of receipt of a candidate’s form will occur within one day of receiving a nomination form, except during the Christmas holiday break. Nomination forms arriving during the holiday will be receipted on the date of the reopening of the office.
5. The email address for electronically forwarding nominations forms (email@example.com) will be directed to the office of the Executive Director or his designee. Nomination forms can be mailed to the Executive Director at 8322 One Calais, Baton Rouge, LA 70809. All forms must be in the LAE Headquarters Office
by January 7 by 11:59 pm.
6. For reproduction purposes photos will only be accepted by mail or email. Quality of the photo may be affected by email in which case the Committee authorizes LAE to contact the candidate requesting a usable photo.
7. Biographical information composed by the candidates, not to exceed 50 words, will be included with the election information/ballot mailed to eligible voters. Bio information will be printed as submitted; it will not be edited for content or grammar.
8. Candidates are strongly recommended to contact LAE if verification has not been received within one day (three days for mail response) of the expected arrival of the form at LAE.
9. Candidates will be notified via mail (by January 15) when the nominations have been certified by the Elections Committee.
10. An article in the LAE Voice will inform members of the scheduled arrival of ballots. It is the responsibility of members not receiving a ballot to contact LAE immediately.
(1-800-256-4523, ext. 201)
11. The office of the Executive Director or his designee will verify that the person that called is a member and will compare the address. That information will be forwarded to the Neutral. The Neutral will verify that the member has not voted and mail a new ballot by first class.
12. The Neutral will be directed to mail ballots via first class mail by the
last week of February.
13. The election will be conducted with the voter having a choice of voting methods – paper ballot, telephone or internet. Each voting member will be assigned a unique Personal Identification Number (PIN) to be used when voting by phone or internet. The same PIN will be bar-coded on the paper ballot the member receives. The first vote recorded by the vendor will be the vote counted.
14. March 31st is the deadline for receipt of all ballots by Neutral.
15. The Neutral will have the election results certified by a notary public. The certification is to be provided to the LAE Executive Director by overnight delivery. The Elections Committee will meet as scheduled to certify the election results. The committee will invite candidates or their representatives to be present during the certification of the results. Candidates will be notified by mail of the election results.
16. All candidates who receive a majority of the votes cast shall be certified as elected by the Elections Committee. Should no candidate receive a majority of the votes cast, a runoff will be held between the top two candidates.
17. After all election procedures and challenges have been followed; the Elections Committee will declare any unopposed candidate as winner of the office sought. The ballot will not reflect any unopposed candidate.